Confidentiality and Disclosure Statements


UCS counselors recognize that trust is a cornerstone of the counseling relationship. Counselors are vigilant to protect the confidentiality of all client contacts, including electronic or written records. Records of contact with UCS are kept in a secure computer database.  All records are stored with strict attention to security.  Records are maintained for seven years following the last activity on the file and are then destroyed.

In accordance with state and federal law and the American Counseling Association Code of Ethics, UCS maintains confidentiality of all client contacts.  No information about your contact with UCS, written records or otherwise, will be disclosed to outside parties, except as specified in this document, unless you have signed an authorization for this disclosure to occur.  There are, however, some exceptions to confidentiality.

Though exceptions to confidentiality are rare, clients are advised that the following exceptions do exist.

Exceptions to confidentiality:

* when disclosure is required to protect clients or identified others from serious and foreseeable harm or when legal requirements demand that confidential information must be revealed

* when clients disclose that they have a disease commonly known to be both communicable and life threatening, if a third party is known to be at serious and foreseeable risk of contracting the disease

* when disclosure is ordered by a court

* when abuse or neglect of a child or vulnerable adult is disclosed

* when emergency care is required

When circumstances require the disclosure of confidential information, only essential or required information is revealed. When possible, clients are advised of the disclosure and attempts will be made to obtain client consent.



Disclosure to Truman’s Student of Concern Team: Campuses nationwide have instituted student concern and/or threat assessment teams in an effort to protect and support students on their campuses. Truman has a Student of Concern (SOC) interdisciplinary team that is tasked with maintaining a safe and productive educational environment for the Truman community.  Limited essential information may be provided to this confidential team by UCS, with student consent, when the disclosure allows team members to advocate for the client in relationship to concerns reported to the SOC team. When disclosure is required to protect clients or identified others from serious and foreseeable harm, consent may be requested but is not required.

Disclosures of Information by Truman’s Student of Concern Team: SOC attempts to protect a student’s privacy by intervening to provide assistance in the least intrusive way possible. In addition to taking action to protect the safety of our campus community, interdisciplinary teams like SOC are responsible for maintaining a comfortable educational environment where students can pursue academic interests without unreasonable and unwanted disruptions. SOC will utilize Truman faculty, staff, community resources, parents and/or other family members when necessary to address safety and/or disruption issues.